Meeting Room Rentals

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From: Regulations Policy pdf | Meeting Rooms and Fee Structure pdf

4.1 MEETING ROOMS

Meeting rooms shall be available to both profit and non-profit groups. A non-profit group is defined as a group whose primary function is participation in a specified recreation, cultural, community service or leisure interest; a group whose primary function is service to the community at large through support of a shared interest and which must be managed by a voluntary executive and/or board; and boards of education and recognized religious institutions.

All organizations or groups sponsoring an event or meeting must subscribe to the Ontario Human Rights Code and will observe all its provisions in its use of these municipally owned facilities. Events or meetings will not stereotype or discriminate on grounds prohibited under the Ontario Human Rights Code. Events or meetings will not promote or preach hatred or derision of any group covered by section (i) of the Code.

The applicant organization agrees to indemnify the City of Brampton, the Brampton Public Library Board, and the Brampton Library against any and all claims of any nature and kind, the costs of which may arise out of or by reason of granting application, and against damage, slander, sedition, subversion, and infringement of royalty rights, which may arise in connection therewith. The payment of any professional fee to a performer or speaker is the responsibility of the sponsoring group or organization.

The Brampton Library will not be responsible for personal injury or damage, nor for the theft or loss of clothing or equipment of the applicant or anyone attending on the invitation of the applicant.

The applicant shall be responsible for the conduct and supervision of all persons admitted to the meeting room and shall see that regulations contained therein are strictly adhered to. The applicant will be responsible for payment of all damage costs arising from the misuse of property.

Federal, Provincial and Municipal laws, by-laws and fire regulations shall be observed at all times.

Groups wishing to serve alcoholic beverages in the Library must seek the written permission of the Board and must make application to the Liquor Control Board of Ontario. Applicants are responsible for setting up the chairs, tables and equipment required before their event and clearing them away after their event. All applicants shall leave the room in the same condition in which it was found. The room must be cleared immediately after the booking.

No applicant will store any materials in the room between bookings. The issuance of any permit shall not establish a contract or rental or otherwise whatsoever between the Library Board and any person. The Board may at any time whatsoever, and regardless of whether a fee has been paid, withdraw the use of the room and facilities if, in the opinion of the Board in its unfettered discretion, the use to which the room is to be or is being put is not in the best interest of the Board or the community. The decision of the Board shall be final regarding the use of its facilities.

Furniture may be used by the groups booking the facilities, and requirements must be indicated at least two weeks before booking.

There will be a $20.00 charge for N.S.F. cheques.

The Library Board reserves the right to cancel any bookings on 48 hour notice, at which time a full refund will be made. The Library reserves the right to cancel any bookings without notice in the event that the facilities are made unoccupiable by conditions beyond its control.

Bookings will be taken on a first come, first serve basis, up to one year in advance.

A limit to bookings may be imposed by the Chief Executive Officer.

The fee structure for a room booking is as follows:

  • Non-profit groups $25.00 per hour
  • For profit groups $50.00 per hour
  • All fees to be non-refundable, during the two weeks prior to the booking date
  • To ensure booking all fees must be received two weeks prior to the booking date
  • Rates are subject to change without notice.


4.2 GROUP STUDY ROOM

A group study room is available for booking at the Four Corners Branch. Same day shared use is free of charge.

The room will accommodate no more than 10 individuals. Exclusive use of the group study room can be arranged through advanced booking based on the following fee structure:

  • Non-profit groups $15.00 per hour
  • For profit groups $30.00 per hour

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